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Job Title:

GME IM Spare Parts Requirement

Experience:

• 2 - 6 Years

Qualification:

• B.Tech/B.E (Mechanical & Automotive)

No. of Positions:

• 1

Job Location:

• Chennai

Skill Set:

• Interiors NPD_CAD/CATIA & Team Center

Key Responsibilities:

Kickoff & Governance
• Determine whether an Industrial Materials Kick-off Meeting is required and set up the meeting.
• Establish meeting cadence, invite appropriate attendees, and define Roles & Responsibilities (R&Rs) for the scrubbing process and ongoing coordination.
• Lead the Spare Parts kickoff meeting with the Plant Launch Team, Lead ME Engineers, MP&L, and OEM representatives to review R&Rs and timing aligned to the GPDS timeline.
Validation & Intake
• Receive submitted IM component lists / BOMs from OEMs or suppliers.
• Validate submissions for completeness and correctness against mandatory data requirements.
• Decline submissions (with explanation) if mandatory information is missing and request resubmission.
Master Component List & IM Tool Population
• Coordinate with GME to create the IM Master Component List from approved OEM IM/BOM lists.
• Ensure the Master Component List is updated whenever suppliers submit new/revised IM/BOM lists.
• Work with GME to ensure the Master Component List is used to populate the IM Scrubbing Tool and other tracking systems.
Scrubbing Process & Meetings
• Schedule and facilitate scrubbing meetings with VME/PTME Program ME Engineers, Maintenance Engineers, applicable Skilled Trades and OEM reps.
• Drive the scrubbing process: identify duplicates, classify parts, confirm quantities, capture missing data (price, lead time, part numbers), and classify items by commodity/type.
• Document final scrub outcomes and ensure updates are made in the IM Scrubbing Tool and Master Component List.
1295 Form Creation & CPARS Setup
• Prepare 1295s for Inventory (I), Order-on-Request (OOR), and Critical (S) items.
• For parts where BOM contains price and lead time, obtain concurrence from MP&L prior to writing 1295s.
• Acquire all required data to set up 1295s in the CPARS system and submit per required process.
• Track 1295s written, submitted, approved, and status changes.
Quoting, Pricing & Lead Time Management
• Obtain vendor quotes, prices and lead times; update the IM tool and Spare Parts Tracking Sheet with received data.
• Escalate or obtain approvals where pricing or lead-time impacts program timelines or budget constraints.
Ordering & Receipt Tracking
• Track items ordered vs. received into plant General Stores.
• Maintain and publish status until at least 95% of parts are received in stores.
Reporting & Communication
• Maintain the Spare Parts Tracking Sheet (single source of truth) and produce the Spare Parts Tracking Report.
The Tracking Sheet must include (at minimum) fields for:
• Program Name
• Plant Name
• OEM IM/BOM receipt date(s)
• Total items vs. Scrubbed count
• Identified spare parts count
• Valid Store# (existing spares)
• 1295s to write vs. written
• 1295s approved
• Items ordered vs. items received in store
• Commodity-wise split of item types (Inventory (I), Spares/Critical (S), Order-on-Request (OOR), Buyout/Business Partner (BP) or other applicable codes)
• Price and lead time fields (quote received date, vendor, currency, lead time)
• Maximo asset link status
• CPARS setup status
• Publish the Spare Parts Tracking Report to the leadership/Plant Teams every two weeks (bi-weekly) or at an alternative frequency agreed with Plant Operations until 95% of parts are available in General Stores.
• Provide a summary email with the current report and changes from the prior report.
System Updates & Asset Linkage
• Update the IM tool and tracking systems with quotes, prices, lead times, and part status changes.
• Ensure identified spare parts are linked to Maximo assets after the required Maximo asset entries exist.
• Coordinate with asset owners and Maximo administrators to enable linking; document dependencies and completion.
Progress Management & Escalation
• Track and report progress using the Spare Parts Status Tracking Report.
• Identify and escalate schedule, pricing, quality or supplier issues that may affect the GPDS timeline or parts receipt thresholds.
• Maintain an issues log and recommended mitigation actions.
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